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PTREARN - Earn Codes

Creates earnings codes and associates them with rules.
(Click on any column heading to resort)
Code Banner Title Definition
UDO Deferred Pay Out 10299 - Redistribution Payout--9/12-Month Pay Option - Used to record distributions of gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option.
UDA Deferred Pay Accrual 10299 - Redistribution Accrual--9/12-Month Pay Option - Used to record reductions to gross pay for academic employees with 9-month appointments who choose the 12-month academic payroll option.
SUM Summer Session,Instructional 10203 - Summer Unclassified Pay--Instructional - Payment to 9-month unclassified staff members who serve in instructional capacities. Applies to summer only and should not be used for employees on 12-month appointments. Not to be used for service exceeding the full-time summer term appointment (see OVX).
STI Stipends 10107 - Other Unclassified Pay--Stipend - Pay to unclassified staff members for services that are part of their appointment but not part of their base pay (for example, department chair).
SRP Salary, Retroactive Payment 10101 - Staff, Unclassified Salaries--Prior Fiscal Year - Salaries paid to unclassified employees for work performed in June but paid in July. Payment for services performed in months previous to June must be paid via manual check. Not to be used for amounts paid in excess of an employee's budgeted salary (see OVX, SMN, SUM).
SMN Summer Sess. Non-instructional 10204 - Summer Unclassified Pay--Non-Instructional - Pay to 9-month unclassified staff members serving in a non-instructional capacity. This account code applies to summer only and should not be used for services by unclassified staff members on 12-month appointments. Not to be used for service exceeding the full-time summer term appointment (see OVP).
SLP Salary - Unclass, Prior Month 10101 - Staff, Unclassified Salaries--Prior Month - Salaries paid to full- or part-time unclassified employees for work performed in the prior month. Payment for services performed in months previous to the prior month must be paid via manual check. This code should not be used for amounts paid in excess of an employee's budgeted salary (see OVX, SMN, SUM).
SEA Stipends, Endowments & Awards 10108 - Variable Stipends--Endowments and Awards - Payment of endowments and/or teaching awards for academic employees. Payments are considered a part of the other pay category and should not be considered as regular salary.
SAR Salary, Represented No definition available.
SAL Salary, Unclassified 10101 - Staff, Unclassified Salaries--Current Month - Salaries paid to full- or part-time unclassified employees. This code should not be used for amounts paid in excess of an employee's budgeted salary (see OVX, SMN, SUM).
SAB Sabbatical 10123 - Sabbatical Leave - Payment to unclassified employees while on sabbatical leave.
RWS Regular, Work-Study 10503 - College Work Study Program--Student - Payment to students employed under the College Work Study Program (CWSP). Can be used in conjunction with the RW1 series.
RW5 Regular, Work-Study, Rate 5 10503 - College Work Study Program--Student - Codes are established using special rate codes to permit multiple work-study jobs and varying hourly rates. Used in conjunction with RWS. Useful for pooled student positions.
RW4 Regular, Work-Study, Rate 4 10503 - College Work Study Program--Student - Codes are established using special rate codes to permit multiple work-study jobs and varying hourly rates. Used in conjunction with RWS. Useful for pooled student positions.
RW3 Regular, Work-Study, Rate 3 10503 - College Work Study Program--Student - Codes are established using special rate codes to permit multiple work-study jobs and varying hourly rates. Used in conjunction with RWS. Useful for pooled student positions.
RW2 Regular, Work-Study, Rate 2 10503 - College Work Study Program--Student - Codes are established using special rate codes to permit multiple work-study jobs and varying hourly rates. Used in conjunction with RWS. Useful for pooled student positions.
RW1 Regular, Work-Study, Rate 1 10503 - College Work Study Program--Student: Codes are established using special rate codes to permit multiple work-study jobs and varying hourly rates. Used in conjunction with RWS. Useful for pooled student positions.
RSU Regular, Student, Units 10501 - Payment to students for units-based pay (for example, stipends). Earn code is special rate.
RST Regular, Student Pay 10501 - Student--Hour Based - Payment to students, part-time or full-time, who perform work for the institution. Earn code is special rate. Can be used in conjunction with the RS1 series.
RSC Regular, Student Commissions 10501 - Commission pay to students, part-time or full-time, who perform work for the institution.
RSB Regular, Student Bonus 10501 - Bonus pay to students, part-time or full-time, who perform work for the institution.
RS5 Regular Student Pay, Rate 5 10501 - Codes are established using special rate codes to permit multiple jobs and varying hourly rates. Used in conjunction with RST. Useful for pooled student positions.
RS4 Regular Student Pay, Rate 4 10501 - Codes are established using special rate codes to permit multiple jobs and varying hourly rates. Used in conjunction with RST. Useful for pooled student positions.
RS3 Regular Student Pay, Rate 3 10501 - Codes are established using special rate codes to permit multiple jobs and varying hourly rates. Used in conjunction with RST. Useful for pooled student positions.
RS2 Regular Student Pay, Rate 2 10501 - Codes are established using special rate codes to permit multiple jobs and varying hourly rates. Used in conjunction with RST. Useful for pooled student positions.
RS1 Regular Student Pay, Rate 1 10501 - Codes are established using special rate codes to permit multiple jobs and varying hourly rates. Used in conjunction with RST. Useful for pooled student positions.
RRP Regular, Retroactive Payment 10301 - Classified Employees Pay--Prior Fiscal Year - Payment to classified employees for work performed in June but paid in July. Payment for services performed in months previous to June must be paid via manual check. 10410 Temporary Employees Pay - Prior Fiscal Year: Payment to temporary employees for work performed in June but paid in July. Payment for services performed in months previous to June must be paid via manual check. 10501 Student Pay - Prior Fiscal Year: Payment to students for work performed in June but paid in July. Payment for services performed in months previous to June must be paid via manual check.
RGP Regular Pay, Prior Month 10301 - Classified Employees Pay--Prior Month - Pay to classified employees for work performed in the prior month. Payment for services performed in months previous to the prior month must be paid via manual check. This code excludes the following: vacation pay at time of termination and cash payments made to prevent the loss of vacation leave credit (see LPV); compensatory pay in lieu of time off (see LPC); overtime pay (see OTM, OTP); holiday-worked pay (see OTM, OTP ); and sick leave and vacation leave taken (see LTS, LTV). 10410 Temporary Employees Pay - Prior Month: Payment for services of temporary employees for work performed in the prior month. Payment for services performed in months previous to the prior month must be paid via manual check. 10501 Student Pay - Prior Month: Pay to students for work performed in the prior month. Payment for services performed in months previous to the prior month must be paid via manual check.
RFA Regular, Foreign Assignment 10105 - Foreign Assignment--Unclassified Salaries - Basic salary for persons on long-term international assignments. International sponsored projects call for a clear distinction between salaries of those paid for on-campus work and those paid on long-term international assignments.
REG Regular Earnings 10301 - Staff--Classified - Compensation paid to classified employees in permanent positions. It includes pay for holiday time taken during the normal course of employment. This code excludes the following: vacation pay at time of termination and cash payments made to prevent the loss of vacation leave credit (see LPV); compensatory pay in lieu of time off (see LPC); overtime pay (see OTM, OTP); sick leave and vacation pay (see LTS, LTV); and holiday-worked pay (see OTM, OTP ). 10410 Temporary Employees Pay - Current Month: Pay for services of temporary employees for the current month. 10501 Student: Pay to students with one job and a unique position number. Earn code is regular rate. See RST and RS1.
RAD Regular, Adjust A cash earn code used mainly in adjustment activities. RAD can be used as a substitute for other regular-pay earn codes by changing the account code overrides when Banner features make it impractical to use earn codes that default values.
PSU Show-Up Compensation 10436 - Pay to classified employees who are scheduled to work, show up for work, and are released. Paid the equivalent of two (2) hours at the appropriate rate. See SEIU Bargaining Agreement, Article 30 (c).
PSB On-Call Pay 10436 - Standby/On-Call Pay - Pay to classified employees for stand-by or on-call time, paid at rate of straight time for each six (6) hours of assigned stand-by, under the following conditions: an employee is on stand-by when required to be available for work outside his or her normal working hours; an employee is not on stand-by once he or she begins performing assigned duties and is accruing pay for the time worked; stand-by pay applies to those classified employees who are eligible for overtime pay, except employees covered by collective bargaining agreements that do not contain this provision; stand-by is not counted as time worked when computing overtime pay; and the hours requirement and pay rates vary with bargaining representation.
PRC Reporting Compensation 10420 - Penalty Pay--Reporting Compensation - Penalty pay to classified employees under bargaining agreement provisions for call-back. Pay is calculated at straight time.
PCB Call Back Pay 10420 - Penalty Pay--Call-Back- Penalty pay to classified employees under bargaining agreement provisions for call-back. Pay is calculated at one and one-half times the rate entered.
OVX Overload, PERS Exempt 10201 - Supplemental Unclassified Pay--Instructional - Special or additional pay to compensate unclassified staff members for instructional services rendered that exceed full-time employment (for example, when additional service causes a faculty member's term FTE to exceed 1.00). If the employment contract period is shorter than 12 months, the provision applies only for the months to which the contract pertains. Note: Pay for which this transaction code is used is not considered salary for retirement purposes.
OVP Overload, PERS Subject 10202 - Supplemental Unclassified Pay--Non-Instructional - Special or additional pay to compensate unclassified staff members for non-instructional services rendered in excess of full-time employment (for example, when the additional service causes a faculty member's term FTE to exceed 1.00). If the employment contract is shorter than 12 months, this provision applies only for the months to which the contract pertains.
OTS Overtime, System Calculated 10231 - Unclassified Overtime, System Calculated--Current Month - Used to record unclassified overtime pay due to FLSA requirements for the current month. Code is set-up for automatic FLSA calculations. 10421 Overtime - Classified - System Calculated - Current Month: Pay for time worked in excess of 8 hours per day (10 hours per day for a four-day schedule, and so on) or in excess of 40 hours per week within the employee's basic work week. 10521 Overtime - Student - System Calculated - Current Month: Pay for time worked in excess of 8 hours per day (10 hours per day for a four-day schedule, and so on) or in excess of 40 hours per week.
OTP Overtime, Prior Month 10231 - Unclassified Academic FLSA Overtime--Prior Month - Used to record unclassified academic overtime pay due to FLSA requirements for a prior month. Pay is calculated at one and one-half times the rate entered. 10421 Overtime - Classified - Prior Month: Pay for time worked in excess of eight hours per day (10 hours per day for a four-day schedule, and so on) or in excess of 40 hours per week within the employee's basic work week. Pay is calculated at one and one-half times the rate entered. 10521 Overtime - Student - Prior Month: Pay for time worked in excess of eight hours per day (10 hours per day for a four-day schedule, and so on) or in excess of 40 hours per week. Pay is calculated at one and one-half times the rate entered.
OTM Overtime 10231 - Unclassified Academic FLSA Overtime--Current Month - Used to record unclassified academic overtime pay due to FLSA requirements for the current month. Pay is calculated at one and one-half times the rate entered. 10421 Overtime - Classified - Current Month: Pay for time worked in excess of 8 hours per day (10 hours per day for a four-day schedule, and so on) or in excess of 40 hours per week within the employee's basic work week. Pay is calculated at one and one-half times the rate entered. 10521 Overtime - Student - Current Month: Pay to students for overtime worked. Pay is calculated at one and one-half times the rate entered.
OTD Overtime on Differential Pay 10234 - FLSA Overtime on Premium Pay--Unclassified - Used to record FLSA overtime for academic personnel related to premium pay. Entered as units and special rate. 10419 FLSA Overtime on Premium Pay - Classified: Pay for time worked during which an employee satisfies these criteria: is subject to FLSA overtime; works more than 40 hours in any work week; and has premium pay on DDV, DGA, DHW, DLW, DPP, DSG, DSH, DWC, FPR, LPS, PSB, PSU. Entered as units and special rate.
ONB Other Academic Pay, No Benefit 10209 - Other Unclassified Pay--No Benefits - Pay to unclassified staff members for services not covered by their appointments who are benefit ineligible (do not exceed .5 FTE for the months to which the contract pertains). This code includes pay to Board members.
OCS Other Class/Temp Pay, SpecRate An hours-based earn code accepting any hourly rate and used to pay classified or temporary employees for temporary or extra work.
OCP Other Class/Temp Pay 10301 - Units-Based - Pay to classified employees for services not covered by their appointments that do not exceed full-time employment for the months to which the contract pertains. 10410 Other Class/Temp Pay, Units-Based: Pay to temporary employees for services not covered by their appointments that do not exceed full-time employment for the months to which the contract pertains.
OCH Other Class/Temp Pay, Hours An hours-based earn code that defaults the pay rate from the employee job record and is used to pay classified or temporary employees for temporary or extra work.
OAU Other Academic Pay, Units 10209 - (Other Unclassified Pay--Units-Based) - Pay to unclassified staff members for services not covered by their appointments that do not exceed full-time employment for the months to which the contract pertains. This code includes pay to board members and to teachers supervising student teachers for non-instructional services.
OAP Other Academic Pay 10209 - (Other Unclassified Pay--Hour-Based) - Pay to unclassified staff members for services not covered by their appointments that do not exceed full-time employment for the months to which the contract pertains. This code includes pay to teachers supervising student teachers for non-instructional services.
LW7 Furlough Furlough
LW5 Leave, FTE Reduction This earn code reduces hours worked without affecting benefits.
LW4 Leave with Part Pay, Benefits This earn code reduces base salary.
LW3 Leave w/o Pay, No Benefits This earn code reduces base salary.
LW2 Leave w/o Pay, Full Benefits This earn code reduces base salary.
LW1 Leave with Pay, Full Benefits This earn code reduces base salary.
LTZ Furlough Taken Furlough Taken
LTX Special Day Leave Taken Actual special day leave time. This earn code reduces base salary.
LTV Vacation Time Taken Actual vacation leave time. This earn code reduces base salary.
LTS Sick Leave Taken Actual sick leave time. This earn code reduces base salary.
LTR Pre retirement Leave Taken This earn code reduces base salary.
LTP Personal Leave Taken Actual compensatory time taken. This earn code reduces base salary.
LTO Other Time Taken Other Leave Taken - Actual other leave time taken. This earn code reduces base salary.
LTM Military Training Leave Taken Actual military leave time taken. This earn code reduces base salary.
LTG Managemnt Svc Rsrv Leave Taken Management Service Reserve Leave Taken - A leave non-cash earn code established to reduce residual vacation balances from conversion of management service employees to unclassified academic status. These balances were separated from the normal vacation balances under the leave code XMSR. These balances were paid off in the 1999 calendar year. This code is no longer current and should not be used.
LTF Comp Time Taken, Non-exempt Comp Time Taken--Non-Exempt (FLSA eligible) - Actual compensatory time taken (at straight time). This earn code reduces base salary.
LTE Exchange Time Taken Actual exchange time taken (at straight time). This earn code reduces base salary.
LTD Donated Time Taken Actual time taken to reduce donated time balance. Typically used in hardship situations where a seriously-ill person has exhausted their leave balances and co-workers donate vacation hours in accordance with the SEIU contract.
LTC Comp Time Taken, Exempt Comp Time Taken--Exempt (Non-FLSA) - Actual compensatory time taken (at straight time). This earn code reduces base salary.
LPV Vacation Leave Paid 10211 - Vacation Pay--Academic - Payments for accrued vacation to academic employees on 12-month appointments. Payments are made when an employee terminates or when an employee transfers to a 9-month academic appointment. If the employee transfers to a classified position, vacation accrual rate and pay are regulated by applicable collective bargaining unit agreements. 10411 Vacation Pay - Classified: Payments made to classified employees upon termination. It excludes pay to an employee on regular vacation (see LTV).
LPS Shore Leave Paid 10415 - Pay for shore leave earned by OSU ships' crew members when the ships are out of home port. The accrual rate and use of shore leave are specified under bargaining agreement provisions. Input is special rate and hour-based.
LPO Other Time Paid Leave Paid--Other - A cash earn code used to pay off leave hours accrued in the XOTH (other leave) code. This may vary by institution.
LPG Management Svc Rsrv Leave Paid Management Service Reserve Leave Paid - A cash earn code established to pay off residual vacation balances from conversion of management service employees to unclassified academic status. These balances were paid off in the 1999 calendar year. This code is no longer current and should not be used.
LPF DO NOT USE 10232 - Comp time Payoff--Unclassified Academics, Non-Exempt - Use for comp-time payoffs for unclassified academics who are FLSA eligible, or former management service balances carried forward. Not to be used for actual leave taken (see LTF). 10412 Compensatory Pay - Classified, Non-Exempt: Use for comp-time payoffs for classified employees who are FLSA eligible, in lieu of time-off. Not to be used for actual leave taken (see LTF).
LPC Comp Time, Exempt Paid 10232 - For use in comp-time payoffs for unclassified academics who are FLSA exempt, or former management service balances carried forward. Not to be used for actual leave taken (see LTC). 10412 Compensatory Pay - Classified, Exempt: For use in comp-time payoffs for classified employees, who are FLSA exempt, in lieu of time-off. Not to be used for actual leave taken (see LTC).
LEO Other Time Earned Hours input are actual hours earned and are not adjusted by Banner.
LEF Comp Time Earned, Non-exempt Hours input are actual hours earned; Banner updates the balance at 1 (1.5) times the hours input.
LEE Exchange Time Earned Hours input are actual hours earned and are not adjusted by Banner.
LEC Comp Time Earned, Exempt Comp Time Earned--Exempt (Non-FLSA) - Hours input are actual hours earned; Banner updates the balance at 1 (1.5) times the hours input.
LAX Special Day Adjust Balance This code is used only for adjustments made to the employee's special day balance. Not to be used for actual leave taken (see LTX).
LAV Vacation Adjust Balance This code is used only for adjustments made to the employee's vacation leave balance. Not to be used for actual leave taken (see LTV).
LAS Sick Leave Adjust Balance This code is used only for adjustments made to the employee's sick leave balance. Not to be used for actual leave taken (see LTS).
LAR Pre retiremt Leave Adj Balance Pre-Retirement Leave Balance Adjustment - This code is used only for adjustments made to employee's pre-retirement leave balance. Not to be used for actual leave taken (see LTR).
LAP Personal Leave Adjust Balance This code is used only for adjustments made to the employee's personal leave balance. Not to be used for actual leave taken (see LTP).
LAO Other Time Adjust Balance This code is used only for adjustments made to the employee's other leave balance. Not to be used for actual leave taken (see LTO).
LAM Military Leave Adjust Balance This code is used only for adjustments made to the employee's military leave balance. Not to be used for actual leave taken (see LTM).
LAF DO NOT USE This code is used only for adjustments made to the employee's compensatory time leave balance. Not to be used for actual leave earned (see LEF) or actual leave taken (see LTF).
LAE Exchange Time Adjust Balance This code is used only for adjustments made to the employee's exchange time leave balance. Not to be used for actual leave earned (see LEE) or actual leave taken (see LTE).
LAD Donated Time Adjust Balance This code is used only for adjustments made to the employee's donated time leave balance. Not to be used for actual leave taken (see LTD).
LAC Comp-Time,Exempt Adj. Balance This code is used only for adjustments made to the employee's compensatory time leave balance. Not to be used for actual leave earned (see LEC) or actual leave taken (see LTC).
GVM Grad, DVM Clinician 10610 - D.V.M. Clinicians - Salaries paid to post-doctoral D.V.M. clinicians with a rank of clinical fellow at OSU. Benefits for students enrolled in the OSU PhD program in Comparative Veterinary Medicine are treated the same as those for medical and dental clinical fellows.
GTZ Grad, TA Summer Fee Remission 10627 - Summer GTA Requiring Fee Remission Subsidy - Pay to 9-month graduate teaching assistants on summer appointments, serving under academic appointments on grants, contracts, or cooperative agreements for which fee remission costs are not an allowable expenditure (see GTS). This code should not be used for graduate teaching assistants on 12-month appointments.
GTW Grad, Teaching Asst, CWSP 10621 - CWSP Graduate Teaching Assistants - Pay to graduate teaching assistants employed under the College Work Study Program (CWSP).
GTS Grad Teaching Asst, Summer 10623 - Summer Graduate Teaching Assistants - Pay to 9-month graduate teaching assistants on summer appointments. Fee remission on this earn code will be charged to the pay account (see GTZ). This code should not be used for graduate teaching assistants on 12-month appointments.
GTF Grad Teaching Asst, Fee Remiss 10622 - GTA Requiring Fee Remission Subsidy - Pay to graduate teaching assistants serving under academic appointments on grants, contracts, or cooperative agreements for which fee remission costs are not an allowable expenditure. Related fee remission costs are charged to accounts other than the pay accounts (see GTA).
GTA Grad Teaching Assistant 10620 - Pay to teaching assistants serving under academic appointments. This code should not be used for stipends or other support expenditures. Fee remission on this earn code will be charged to the pay account (see GTF).
GRZ Grad, RA, Summer Fee Remission 10628 - Pay to 9-month graduate research assistants serving under academic appointments on grants, contracts, or cooperative agreements for which fee remission costs are not an allowable expenditure (see GRS ). This code should not be used for graduate research assistants who are on 12-month appointments.
GRX Grad, Pharmacy Program 10609 - Pharmacy Trainees, Interns, and Residents - Salaries paid to pharmacy trainees, interns, and residents in programs working at OHSU.
GRW Grad Research Asst, CWSP 10631 - Pay to graduate research assistants employed under the College Work Study Program (CWSP).
GRS Grad Research Asst, Summer 10625 - Summer Graduate Research Assistants - Pay to 9-month graduate research assistants on summer appointments. This code should not be used for services by graduate research assistants on 12-month appointments. Fee remission on this earn code will be charged to the pay account (see GRZ).
GRF Grad RA Fee Remission 10632 - GRA Requiring Fee Remission Subsidy - Pay to graduate research assistants serving under academic appointments on grants, contracts, or cooperative agreements for which fee remission costs are not an allowable expenditure. Related fee remission costs are charged to accounts other than pay accounts (see GRA).
GRA Grad, Research Assistant 10630 - Graduate Research Assistants - Pay to graduate research assistants serving under academic appointments. This code should not be used for stipends or other support expenditures. Fee remission will be charged to the pay account (see GRF).
GPQ Grad Perquisites, Meals/lodg 10640 - Resident Physicians, Dentists, Clinical Fellows, and Graduate Assistants - The value of meals and lodging provided to these employees in addition to regular pay.
GOP Grad, Other Pay 10629 - Special or additional pay to graduate assistant staff members for services related to their institutional appointments but in excess of services required.
GDR Grad Health & Wellness Stipend No definition available
GCF Grad Other Pay Post Doc/Schlr 10639 - Special or additional pay to medical and dental residents and clinical fellows for services related to their appointments but in excess of services required.
GAA Grad, Admin. Assistant 10612 - Pay to graduate administrative assistants. This code should not be used for stipends or other support expenditures. Fee remission will be charged to the pay account.
FTR Tuition Reduction 10216 - Compensation recorded to reflect the taxable value of the tuition reduction benefit. This income is subject to income tax, social security, and medicare withholdings; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up.
FRI Retirement Incentive 10208 - FOR PAYROLL OFFICE USE ONLY. Unclassified Retirement Incentive Payment: Unclassified early retirement incentive payment. This earn code is to be used by the payroll office only.
FPV Allowance, Cash A cash earn code used to pay employees who conduct university business using their personal equipment as required by their position or their employment contract. The use of personal equipment can include electronic communication devices (such as cell phones), internet service connections and vehicles. This cash payment is subject to tax withholdings.
FPR Perquisites, non-cash 10240 - The taxable value of perquisites, such as meals and lodging, provided to an unclassified employee in addition to regular pay. This income is subject to income tax, social security, and medicare withholdings; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up. 10440 Classified Perquisites: The taxable value of perquisites, such as meals and lodging, provided to classified employees in addition to regular pay. This income is subject to income tax, social security, and medicare withholdings; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up. 10540 Student Perquisites: The taxable value of meals and lodging provided to a student employee in addition to regular pay.
FPC Commuting, Personal Non-Cash 10215 - Commuting--State Vehicle - This code is used to report the non-cash income resulting from an employee's personal use of a state-owned vehicle. This income is subject to income tax, social security, and medicare withholdings; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up.
FMR Moving Expense, Reportable A non-cash earn code used to record the value of moving expenses that are required to be reported on the employee's W-2 form, but are not taxable. These expenses are paid through Accounts Payable to the employee or a third-party vendor, then the amount is processed through payroll in order to be reflected on the W-2 form.
FMN Moving Expenses, Non-Cash 10217 - Indirect reimbursements of taxable payments for expenses associated with an employee change of residence. Applies to both employee transfers and moving new employees. Includes third party payments to moving companies, airlines, and so on. This income is subject to income tax, social security, and medicare withholdings; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up. (See FMC for cash reimbursements.)
FMC Moving Expenses, Cash 10217 - Direct reimbursement of taxable payments for expenses associated with an employee?s change of residence. Applies to both employee transfers and moving new employees. Includes per diem and transportation expenses for pre-move house-hunting trips; all meal expense reimbursements; costs associated with either the sale or purchase of a residence; and all reimbursed expenses if the move is less than 50 miles. This income is subject to income tax, social security, and medicare withholdings; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up. (See FMN for non-cash moving expense reimbursements.)
FLI Imputed Bene Employer Pd Life Imputed Benefit--Employer Paid Life - A non-cash earn code used to reflect the taxable value of employer-paid life insurance benefits. Currently, only OSU Federal employees have an employer-paid life insurance option.
FDS Employee Discount on Services 10216 - Compensation recorded to reflect the taxable value of employee discounts on services. A taxable employee discount is defined as the difference in cost of a service to an OUS employee and the cost to a non-OUS employee where that difference exceeds 20%. Examples include free athletic event tickets provided to employees and discounted faculty or staff season tickets to athletic events. This income is subject to income tax, social security, and medicare withholdings; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up.
FDP Fringe-Medical/Dental Benefit 10752 - FOR PAYROLL OFFICE USE ONLY - Domestic Partners.
FDN Fringe Med/Dent Non-Tax State Fringe Med/Dent Non-Tax State
FAN Awards, Non Cash 10207 - Taxable value of a non-cash award given to academic employees in recognition of special service or accomplishments. This pay is subject to income tax, social security, and medicare withholding; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up. 10417 Suggestion Award Pay - Non-Cash: Taxable value of a non-cash award given to classified employees in recognition of special service or accomplishments. This pay is subject to income tax, social security, and medicare withholding; it must be included in the employee's gross income for year-end W-2 reporting and is exempt from retirement contribution and employer pick-up. 10507 Student Employee Awards - Non-Cash: Taxable value of a non-cash award given to undergraduate/graduate students in recognition of special service or accomplishments. This pay is subject to income tax, social security, and medicare withholding and must be included in th
FAC Awards, Cash 10207 - Academic Award Pay--Cash - Amounts awarded to academic employees in recognition of special service or accomplishments. This pay is subject to income tax, social security, medicare withholding, retirement contribution and employer pick-up; it must be included in the employee's gross income for year-end W-2 reporting. 10417 Classified Award Pay - Cash: Amount awarded to classified staff in recognition of special service or accomplishments. This pay is subject to income tax, social security, medicare withholding, retirement contribution and employer pick-up; it must be included in the employee's gross income for year-end W-2 reporting . 10507 Student Employee Awards - Cash: Amount awarded to student employees or graduate students in recognition of special service or accomplishments. This pay is subject to income tax, social security, and medicare withholding and must be included in the employee's gross income for year-end W-2 reporting.
DWC Work Out of Class 10414 - Payments to classified employees for work in higher classifications.
DVT Vet Tech Differential An additional 10% differential over the base rate will be paid to Veterinary Technicians required to receive and maintain an Oregon Veterinary Medical Examining Board certification.
DTB Trades Retention Bonus No definition available
DSU Sunday Pay Differential 10221 - Sunday premium pay is to be used for individuals paid from sponsored funds and only to the extent allowed by the sponsoring agency and contractual agreement. It is authorized by 5 U.S.C.5546 and is specified in U.S. Agency for International Development Handbook 26. Sunday premium pay is authorized for any full-time employee whose basic workweek includes any work time on Sunday. Premium pay is at a rate equal to 25% of the rate of basic pay for each regular hour of Sunday work.
DSP Sea Pay Differential Academics 10230 - Premium pay given to OSU academic employees who have no professional rank (such as research assistants) for each day at sea in excess of six consecutive days.
DSO Sea Pay Crew Differential SEIU A differential earn code used to pay SEIU represented employees for additional pay earned under provisions of Article 63, Special Provisions, Sailing Complement" (OSU). This contract article applies only to OSU employees associated with research sailing vessels.
DSN Nurses Shift Differential 10446 - A shift differential of $1.35 for Registered Nurses, Nurse Practitioners, and Licensed Practical Nurses.
DSH Shift Differential 10233 - Used to pay FLSA shift differential wages for non-exempt (FLSA) unclassified employees. 10435 Shift Differential Pay - Current Month: Shift differential/premium pay for night work. This code applies to classified employees eligible for overtime pay. It excludes employees with temporary appointments and part-time employees who work less than 32 hours per month. The following apply to shift differential: The differential rate and the work hours during which the differential applies vary with the bargaining representation; shift differential is not computed at the rate of time and one-half for overtime or holiday work; and shift differential is not paid for periods of leave of absence with pay, such as vacation and sick leave.
DSG Shift Differential, GCIU 10435 - Shift differential/premium pay for night work. This code applies to classified employees eligible for overtime pay. The following apply to shift differential: Shift differential is not computed at the rate of time and one-half for overtime or holiday work; shift differential is not paid for periods of leave of absence with pay, such as vacation and sick leave. See GCIU bargaining agreement for the differential rate and applicable hours.
DSE Erly Chldhd SpcEd Differential 10486 - A differential of ten percent (10%) over base rate will be paid to employees in positions which specifically require, and have been specifically recruited, to work with children with special needs as a condition of employment. This is a premium pay earn code.
DSA Differential, Sexual Assault E Differential, Sexual Assault E
DPP Differential Pay, Prior Month 10435 - Shift differential/premium pay for night work. This code applies to any classified employee whose job classification is allocated to salary range 22 or below, except employees with temporary appointments and part-time employees who work less than 32 hours per month. The following apply to shift differential: Shift differential is not computed at the rate of time and one-half for overtime or holiday work; shift differential is not paid for periods of leave of absence with pay, such as vacation and sick leave. See SEIU bargaining agreement, article 20.5.
DOC Leave without Pay Doc Pay - Non-cash earn code used to reduce base salary. The account code override defaults to the same account as the corresponding pay.
DNL Nuclr React Lic Differential 10481 - SEIU Nuclear License Differential - 5% differential paid to nuclear reactor operators under SEIU contract. See SEIU bargaining agreement, article 20.3(c).
DNB Charge Nurse Differential 2 10446 - The rate on this differential has changed from .33 to .5 per the 2013-2015 SEIU Collective Bargaining Agreement
DNA Charge Nurse Differential 1 10446 - An additional 5% above current rate of pay for Licensed Practical Nurses who are assigned and are performing charge duties. Applicable to all hours worked during the assignment. See SEIU bargaining agreement, article 20.1(c).
DLW Lead Work Differential 10433 - A 5% differential as a base-pay supplement for employees formally assigned lead-work duties by their supervisors and meeting the necessary criteria in the bargaining agreement. Lead-work differential is not computed at the rate of time and one-half for overtime or holiday work. See SEIU bargaining agreement, article 20.6.
DHW High Work Differential 10432 - Special Duty Pay--High Work - A $1.00 differential paid when employees are required to perform work more than 20 feet above ground where safety ropes, scaffolds, boatswain chairs, or similar safety devices are required. See SEIU bargaining contract, article 20.2(a).
DHV Differential, HV Electrician Differential, HV Electrician
DHM Hazard Material Differential SEIU Hazardous Material Differential - A differential earn code used to pay SEIU-represented employees one dollar ($1.00) per hour for all time spent performing work with hazardous materials which requires a certificate or a license, or of one dollar and fifty cents ($1.50) per hour for all time spent performing work with hazardous materials which requires a supervisory certificate or license. This differential will apply only when Haz Mat duties are not included in the employee's classification specifications.
DGA Geographic Area Differential 10437 - Pay to non-resident classified employees for work performed in a geographical area requiring differential pay. The amount of the differential pay cannot exceed 25% of the employee's base rate of pay. See SEIU bargaining agreement, article 20.1.
DFP Post Differential 10220 - Post-Differential Unclassified Pay: Additional compensation to employees for service in foreign areas where environmental conditions are difficult, physically demanding, or potentially unhealthy.
DEL Electrician Differential 10425 - SEIU Electrician Differential - A five percent (5%) differential for employees whose work assignment requires that they be licensed as a supervisory electrician by the university. See SEIU bargaining agreement, article 20.3(b).
DDV Diving Differential 10432 - Special Duty Pay--Diving: A $5.00 differential for employees whose work assignment requires the use of underwater diving equipment and who pass current certification for the use of such equipment. See SEIU bargaining agreement, Article 20.2(d).
DDS Differential, Camp Dispatc PSA Differential, Camp Dispatc PSA
DCS Campus Security Differential
DCO Differential, Confined Space A wage differential of $1 per hour spent working in a permit-required confined space as defined by OSHA. "Confined space" means a space that:
    1) Is large enough and so configured that an employee can bodily enter and perform assigned work; and

    2) Has limited or restricted means for entry and exit (forexample, tanks, vessels, silos, storage bins, hoppers, vaults, and pits); and

    3) Is not designed for continuous employee occupancy.

"Permit-required confined space" means a confined space to which the university regulates entry due to one of the following characteristics:
    1) Contains or has a potential to contain a hazardous atmoshere;

    2) Contains a material that has the potential for engulfing an entrant;

    3) Has an internal configuration such that an entrant could be trapped or asphixiated by inwardly converging walls or by a wall which slopes downward and tapers to a smaller cross-section; or

    4) Contains any other recognized serious safety or health hazard.

DCD Campus Dispatcher Differential An additional 10% differential over the base rate will be paid to Campus dispatchers who are required to receive and successfully complete the telecommunicator training offered at the Department of Public Safety and Standards and Training.
DBL Bilingual Differential 10416 - A differential of two and one-half percent (2.5%) over base rate paid to employees in positions which specifically require, and have been recruited for, bilingual skills (i.e., translation between English and another foreign language; use of sign language) as a condition of employment. See SEIU bargaining agreement, article 20.3(a).
ADJ Adjustment Earnings A non-cash earn code to be used only in payroll adjustment processing. No account code override required, as the amount is non-cash.
OUS Index Contacts
;
Contact: Controller's Division
cdwebmaster@ous.edu - (541) 737-3636
;Oregon University System, 2006