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PTRLEAV - Leave Codes

Establishes leave codes and associates them with long and short descriptions.
(Click on any column heading to resort)
Code Banner Title Definition
XSPO Shore Leave--OSU OSU-specific leave - used to accumulate and deplete shore leave.
XSPE Special Day Use to account for Governor?s Day (if designated), or the one day taken in lieu of Governor?s Day some time between Christmas Eve and the day after New Year?s Day, or a mutually-agreed-on other day. This leave automatically accrues on the last payday in November, so employees hired between November payroll cutoff and December 24 should be given a manual accrual when they are hired.
XPRE Preretirement Use to record leave taken by classified employees for preretirement counseling. Note: This leave does not automatically accumulate; 3 days should be credited manually prior to depleting the first leave taken.
XOTH Other Leave Use for institution-specific leaves as determined by the respective institution.
XMSR Management Service Rsrv Leave Use to record leave taken against vacation hours in excess of 176 that were carried forward from management service employees into unclassified service. This leave is used on a voluntary basis by the employee, and if not used by November 1, 1999, will be cashed out at the employee?s rate of pay on that date. Refer to OAR 580-021-0030, Section 10.
XMIL Military Training Leave Use to track leave taken by an employee for purposes of National Guard or United States military reserve. This leave regenerates annually.
XFUR Furlough Leave Furlough Leave
XDON Hardship (Donated) Leave *INACTIVE* This code was used to add leave donated to an employee and deplete such leave as it is utilized by the employee. This code should be used for the recipient only, and is a form of sick leave. The donor donates vacation leave (remember to deplete hours from the donor?s vacation leave), and the leave is converted to a dollar amount based on the donor?s rate of pay; then the dollar amount is converted into hours based on the recipient?s current regular hourly rate of pay and credited to XDON to be used in lieu of sick leave.
XCHG Exchange Leave Use this leave code to accumulate and deplete compensatory time for FLSA-exempt classified employees. These employees earn compensatory time at one hour of exchange leave for one hour of overtime worked. Refer to OPEU Collective Bargaining Agreement, Article 25, Section 4(b).
XBRV Bereavement Leave Use this leave code (in place of ASIC) to record bereavement leave taken by classified employees. See SEIU bargaining agreement, Article 42.
PERS Personal Leave Use this leave code to record personal leave taken by classified employees. The balance reflects the remaining balance available for the fiscal year.
NFLS NonFLSA Comp Time *DO NOT USE* -Use this leave code to accumulate non-FLSA (Oregon state law) comp time earned and to deplete non-FLSA comp time taken.
FLSA FLSA Comp Time *DO NOT USE* Use this leave code to accumulate FLSA comp time earned and to deplete FLSA comp time taken.
COMP Compensatory Time Use this leave code to accumulate FLSA and non-FLSA comp time earned and to deplete FLSA and non-FLSA comp time taken.
AVAC Vacation Leave Vacation accruals increase the balance of this leave; vacation taken and recorded decreases the balance of this leave.
ASIC Sick Leave Sick leave accruals increase the balance of this leave; sick leave taken and recorded decreases the balance of this leave.
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Contact: Controller's Division
cdwebmaster@ous.edu - (541) 737-3636
;Oregon University System, 2006