Section 02.11O: Account Codes -- Travel (393XX-397XX)
General
These codes apply to transportation, lodging, meals and incidental expenses incurred by persons traveling on behalf of OUS. Travel expenses are categorized into three sets of account codes: In-State, Out-of-State, and Foreign. The travel expense category is determined based on the destination of the trip. For example, in-state travel includes both travel within Oregon and travel to Oregon that originates outside of Oregon. Use the same travel account code(s) for both the destination leg and the return leg of each trip:
- In-State Travel: Travel expenses incurred while traveling to or within the state of Oregon. Includes travel to Oregon originating outside the state of Oregon.
- Out-of-State Travel: Travel expenses incurred while traveling to or within the United States, but outside the state of Oregon. Out-of-State travel account codes are limited to the 48 contiguous states, Alaska, and Hawaii.
- Foreign Travel: Travel expenses incurred while traveling to or within foreign countries.
Within each category of travel use employee or non-employee codes according to these guidelines:
- Use employee codes for travel by OUS employees, including students traveling as employees.
- Use non-employee codes for employees of other state agencies, students who are not traveling as employees, potential employees traveling for recruitment purposes, and all other non-employees.
[1] In-State Travel
[2] Out-of-State Travel
[3] Foreign Travel
[4] Taxable Travel
39712 Employee Travel - Taxable (W-2 Reportable)
Employee Travel - Taxable (W-2 Subject)
