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Section 02.36: Account Codes -- Fixed Assets/Accumulated Depreciation (A8000-A8999)


The following account codes are used to record the capitalization and accumulated depreciation of all non-expendable, tangible personal property and real property (also known as 'Fixed Assets') from proprietary and non-proprietary funds. Proprietary funds include all auxiliary enterprise and service department funds while non-proprietary funds include all funds except auxiliary enterprises and service departments.

The capitalization and accumulated depreciation of non-proprietary funded fixed assets should be recorded in the Net Investment in Plant fund 890000 using the below asset/contra asset accounts but are to be procured using the 4xxxx capital outlay accounts. The capitalization and accumulated depreciation of proprietary funded fixed assets should be recorded in the individual auxiliary enterprise/service department funds using the below asset/contra asset accounts.

The following asset account codes are also used to procure fixed assets with proprietary funds. (See 4xxxx account series for asset procurements from non-proprietary funds.) The following account codes are used for recording fixed assets and accumulated depreciation in the General Ledger as well as in the Banner Fixed Assets system.

Section Layout:

[1] Personal Property
[2] Real Property
[3] Accumulated Depreciation

[1] Personal Property

[2] Real Property

All Real Property expenditures are to be charged to Unexpended Plant funds or Renewal and Replacement Funds (fund types 81 & 83) using the 4xxxx account codes, with the possible exception of expenditures for Improvements Other Than Buildings (IOTB's). The following accounts are used for recording the capitalization of real property either in the Net investment in plant fund 890000 or in the proprietary funds themselves depending on the asset's responsible unit's predominant funding source.
A8124 Land Improvements (depreciable)
This account code should be used to capitalize the expenditures for improvements that ready land for its intended use and that deteriorate with use or the passage of time. Charges from the Physical Plant and other service activities for land improvements are also included. Examples include:

Improvements that increase the value by less than $5,000 are coded as maintenance (see account codes 235xx - Maintenance and Repairs). (See account 40304 for procurements.)

Note: Distinguishing between infrastructure, improvements other than buildings, and land improvements (depreciable and non-depreciable) is not always clear. See Fiscal Policy Manual section 55.795 for examples of major categories of "real property other than buildings" and their associated account code and asset type.

[3] Accumulated Depreciation

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