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Controller's DivisionOUS Fiscal Policy Manual |
| Code | Title | Definition |
|---|---|---|
| 06403 | Conference Income | Income from hosting conferences. - |
| 06410 | Workshops: Non-Credit Income | Income from hosting non-credit workshops or training sessions. See account code 01703 - Conferences & Short Course fees, for university credit workshops. - |
| 08023 | Reimbursement for hosted events | Reimbursements received from outside entities, such as athletic conferences, for hosting events related to those outside entities. - |
| 28601 | Conference Registration Fees | Expenditures for conference, convention and other meeting registration fees for attendance. This code may be used for the total registration fee, including any meals, lodging or incidental expenses that are part of the fee. Meals and lodging expenses incurred during travel when not included in the conference fee should be recorded in the appropriate travel account code 39xxx.
For training-related registration fees or tuition, see accounts 290xx
- (See revenue accounts 064xx for recording
conference income when hosting conferences.)
Accounts 28602-28606 are to be used to record expenditures related to hosting conferences/workshops. Do not use these accounts for expenditures for attending a conference/workshop, etc. (See section 13.01C[3], Conference/Workshop Expenses - Executive Office Approval Unnecessary.) - |
| 28602 | Conference Housing | Costs of housing when paid as part of conference fees. Use this code for
recording expenses incurred for housing attendees when hosting a
conference. (See account 28601 for cost incurred
when attending a conference.) (See section 13.01C[3],
Conference/Workshop Expenses - Executive Office Approval Unnecessary) - |
| 28603 | Conference Meals | Costs of meals which are usually catered and served during conferences and workshops. These meal costs are ordinarily included in the conference fee. Use this code for recording meal expenses incurred when hosting a conference. ((See account 28601 for cost incurred
when attending a conference.) (See section 13.01C[3],
Conference/Workshop Expenses - Executive Office Approval Unnecessary) - |
| 28604 | Conference Refreshments | Costs of food, drinks and supplies for refreshment breaks during conferences, workshops and non-departmental special trips. This code is only for such costs not included in the conference fee. Use this code for recording refreshment expenses incurred when hosting a conference. (See account 28601 for cost incurred
when attending a conference.) (See section 13.01C[3],
Conference/Workshop Expenses - Executive Office Approval Unnecessary) - |
| 28605 | Conference Events | Costs of optional conference events not included as part of the basic conference fee. These costs may include meals, parties and special trips. Use this code for recording event expenses incurred when hosting a conference. (See section 13.01C[3],
Conference/Workshop Expenses - Executive Office Approval Unnecessary) - |
| 28606 | Conference Facilities (Tax reportable) | Costs of rental of conference facilities. Use this code for recording facility rental expenses incurred when hosting a conference. Also includes rental of AV equipment and other items required for the conference. (See section 13.01C[3],
Conference/Workshop Expenses - Executive Office Approval Unnecessary) RE - Rents |
| 28610 | Entertainment | Costs incurred for amusement, diversion, social activities entertainment and any related items (e.g., tickets to shows or sporting events, meals, lodging, rentals, transportation and gratuities). (See account code 28612 - Hosting Groups and Guests.) - |
| 28612 | Hosting Groups and Guests | Authorized expenditures for non-alcoholic beverages and food served in connection with the hosting of group gatherings or official guests of the institution for purposes of instruction and technical information dissemination. This includes faculty/staff recruiting, hosting of visiting scientists and guest speakers, advisory board meetings, and focus group sessions. Similar expenses for OUS-sponsored conferences are charged to account code 28603 or 28604 (Conference Meals or Refreshments). See OUS Fiscal Policy Manual 56.100 for further information and definitions. - |
| 28613 | Public Relations/Fund Raising | Hosting activities that are unallowable for indirect cost rate calculations and application. Examples of such events or activities are: graduation activities; recognition events for students, volunteers, dignitaries, or donors; recruiting of students; student group meetings; or other functions where there is no instruction or information formally presented. See OUS Fiscal Policy 57.200 for Employee Recognition guidelines. This account code can also be used for payment of promotional items connected with public relations activities. See also account code 24612 - Advertising - Institutional Promotion/Public Relations. - |
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