[Controller's Home] [Fiscal Policy Manual]  
OUS Logo
 
OUS Logo
Controller's Division

OUS Fiscal Policy Manual


OUS » Controller's Division » Fiscal Policy Manual » FASOM Section 2
Search for: (enter code, word, or phrase - for example, OPEU)

Section 02.11O: Account Codes -- Travel (391XX-397XX)

General

These codes apply to transportation, lodging, meals and incidental expenses incurred by persons traveling on behalf of OUS. Travel expenses are categorized into three sets of account codes: In-State, Out-of-State, and Foreign. The travel expense category is determined based on the destination of the trip. For example, in-state travel includes both travel within Oregon and travel to Oregon that originates outside of Oregon. Use the same travel account code(s) for both the destination leg and the return leg of each trip:

Within each category of travel use employee or non-employee codes according to these guidelines:

[1] In-State Travel

39415 In-State Employee Program Travel
Travel expenses incurred when an employee travels in-state for the benefit of the department or institution.
39416 In-State Employee Training Travel
Travel expenses incurred when an employee travels in-state to receive training.
39417 In-State Empl Local Mileage Reim
Local travel - mileage reimbursement incurred when employee is required to do additional local business travel, from their primary work location, or to a work location that is farther than their primary work location. Example: traveling between Campuses. Travel is less than 100 miles with no overnight stay
39418 In-State Non-empl Local Mileage Rei
Local travel - mileage reimbursement incurred when a non-employee is required to do additional local business travel, from their primary work location, or to a work location that is farther than their primary work location. Example: traveling between Campuses. Travel is less than 100 miles with no overnight stay
39445 In-State Non-Employee Program Travel
Travel expenses incurred when a non-employee travels in-state for the benefit of the department or institution.
39446 In-State Group Travel
Travel expenses incurred when an academic class takes a field trip or an athletic team travels to a sports event for competition. Use for all trip expenses for the group including any employee sponsors (instructors, academic advisors, or coaches ) and students (class members, participants, or players). Note: This account cannot be used when all participants are employees.
39492 In-State Sponsored Workshop Speaker Travel - No Indirect Cost
Travel expenses incurred when an agency, that doesn't allow F&A on speaker travel, sponsors a workshop and restricted funds are used to pay these travel expenses. There is no indirect cost charged against this account code. An example would be when NSF sponsors a workshop and pays travel expenses for the speaker.

[2] Out-of-State Travel

39515 Out-of-State Employee Program Travel
Travel expenses incurred when an employee travels out-of-state for the benefit of the department or institution.
39516 Out-of-State Employee Training Travel
Travel expenses incurred when an employee travels out-of-state to receive training.
39545 Out-of-State Non-Employee Program Travel
Travel expenses incurred when a non-employee travels out-of-state for the benefit of the department or institution.
39546 Out-of-State Group Travel
Travel expenses incurred when an academic class takes a field trip out-of-state or an athletic team travels out-of-state to a sports event for competition. Use for all trip expenses for the group including any employee sponsors (instructors, academic advisors, or coaches) and students (class members, participants, or players). Note: This account cannot be used when all participants are employees.

[3] Foreign Travel

39615 Foreign Employee Program Travel
Travel expenses incurred when an employee travels out of the United States for the benefit of the department or institution.
39616 Foreign Employee Training Travel
Travel expenses incurred when an employee travels out of the United States to receive training.
39645 Foreign Non-Employee Program Travel
Travel expenses incurred when a non-employee travels out of the United States for the benefit of the department or institution.
39646 Foreign Group Travel
This code should be used for group travel to, from, or within a foreign country. Use for all trip expenses for the group including any employee sponsors (instructors, academic advisors, or coaches) and students (class members, participants, or players). This account cannot be used when all participants are employees.

[4] Taxable Travel

39712 Employee Travel - Taxable (W-2 Reportable)
Employee Travel - Taxable (W-2 Subject)
39713 Dependent of Employee Travel - Taxable (W-2 Reportable)
Dependent of Employee Travel - Taxable (W-2 Subject)
39742 Non-employee Travel - Taxable (tax reportable)
Non-employee Travel - Taxable (tax reportable)
39743 Dependent of Non-employee Travel - Taxable (tax reportable)
Dependent of Non-employee Travel - Taxable (tax reportable)

[5] General Travel

39115 Empl Travel - Domestic
Travel expenses incurred when an employee travels within the U.S. for the benefit of the department or institution. (OSU-specific)
39117 Non-Empl Travel - Domestic
Travel expenses incurred when a non-employee travels within the U.S. for the benefit fo the department or institution. (OSU-specific)
39119 Group Travel - Domestic
Travel expenses incurred when an academic class takes a field trip or an athletic team travels to a sports event for competition within the U.S. Use for all trip expenses for the group including any employee sponsors (instructors, used when all participants are employees. (OSU-specific)


For Related Account Code Sections, see also:
Please report errors or other feedback to cd-a-r@lists.ous.edu

[ Controller's Home ] [ Fiscal Policy Manual Home ]
© Oregon University System, 2005
Search Menu Button OUS Contacts Menu Button OUS Index Menu Button OUS Home Menu Button