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Section 02.13: Account Codes -- Student Aid (50000-59999)

General

These account codes apply to expenses related to scholarships, fellowships, grants-in-aid, waivers of fees and participant support for OUS students. See section 02.11I - Conferences, Entertainment, etc., for non-OUS student support. These codes do not cover payments to individuals for services rendered (see section 02.10 - Personal Services). These codes should not be used with Endowment Funds, Service Department Funds, or be expended against Government Resources & Allocations within the Current General Budgeted Operations Funds.

[1] Scholarships

51101 Scholarships
Expenditures from money received for scholarship use.

[2] Fellowships

52102 Graduate Fellowships
Expenditures from funds that have been awarded as fellowships for any type of financial assistance to graduate students.
52103 Post Doctoral Fellowships
Expenditures from funds that have been awarded as fellowships for any type of financial assistance to post-doctoral students.
52104 Miscellaneous Fellowships
Expenditures for fellowships that cannot otherwise be classified.

[3] Grants in Aid

53102 Tuition - Grants in Aid
Expenditures from grant-in-aid funds for tuition and fee charges by the institution.
53103 Books - Grants in Aid
Expenditures from grant-in-aid funds for required books.
53104 Room and Board Grants in Aid - On Campus
Expenditures from grant-in-aid funds for room and board charges incurred by students for on campus housing.
53105 Room and Board Grants in Aid - Off Campus
Expenditures from grant-in-aid funds for room and board charges incurred by students for off campus housing.
53109 Miscelleneous - Grants in Aid
Expenditures from grant-in-aid funds that cannot otherwise be classified. An example is a direct payment to a student for small personal items, a "miscellaneous allowance."

[4] Waiver of Fees

54001 Waiver Of Fees
Expenditures that result from remission of tuition or other institutional fees (see the 019XX series of account codes). This code should not be used to classify exemption from the payment of certain charges granted because of faculty or staff status.

[5] Participant Support

Expenditures from funds received to support students engaged in training or research in a specific field or program. Typical expenses are stipends, dependency allowances, tuition, fees, travel, books, materials and subsistence needs. These account codes cover participant support expenditures for institutionally sponsored programs for OUS students only.  See section 02.11I - Conferences, Entertainment, etc., for non-OUS student and post-doc support.
55102 Stipends
Expenditures in the form of subsistence allowances paid to student participants engaged in sponsored programs. This type of expenditure is usually made to someone covered by a grant or contract. The payment is not a salary or wage and is made primarily to defray general living expenses.
55103 Dependency Allowance
Payments from student participant support funds that are clearly designated as dependency allowances.
55104 Tuition or Fee Payment for Participant
Expenditures for tuition or fee charges for the student's registration in an OUS institution or enrollment or participation in a course, program, seminar or conference.
55105 Travel Payment for Participant
Payments made on behalf of student participants for travel in connection with the objective of the fund grant. This code applies to transportation, meals, lodging and other travel expenses. Use this code even when travel is included as a part of the registration fee for a course or conference.
55106 Book Allowance for Participant
Payments made to a student participant, either as a book allowance or reimbursement of an expenditure.
55107 Room & Board for Participant
Expenditures for room and board covering charges incurred by student participants in sponsored programs. This code covers group support, for which individual identification may not be practical.
55108 Group Activities
Expenditures for cultural and recreational activities of student participants in sponsored programs. This code covers group support, for which individual identification may not be practical. It also covers the cost of food, lodging, travel, admission fees, service fees and equipment rental fees.
55109 Medical and Dental Payment for Participant
Expenditures for health care by licensed practitioners for student participant care, whether or not the patient is confined to a hospital or infirmary. This code covers expenditures for medication, laboratory fees and analyses.
55110 Miscellaneous Participant Support
Expenditures from student participant support funds that cannot otherwise be classified.

[6] Other Student Aid

59101 Other Student Aid
Expenditures made on behalf of students from sources that are not scholarships, fellowships, grants in aid, fee waivers or participant support funds and that represent a form of student aid that cannot otherwise be classified.
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