Section 02.14: Account Codes -- Merchandise for Resale or Redistribution (60000-69999)
These account codes represent the direct cost of materials and outside services used by an auxiliary enterprise or service department to create products and services for which they receive revenue from external parties and university departments.
Merchandise for resale and redistribution account codes are:
- Not synonymous with "cost of goods sold"
In addition to materials and outside services, "cost of goods sold" would also include labor and overhead. Therefore, these account codes are part but not all of "cost of goods sold."
- Typically associated with inventories
Materials purchased are added to inventory. Materials used decrease inventory and are charged as an expense to these merchandise for resale and redistribution account codes. Expenditures for outside services to be resold or redistributed are charged directly to these account codes and do not involve inventory.
- Only used when the auxiliary enterprise or service department will derive revenue from the resale or redistribution of the materials and outside services
See (iii) for a detailed description.
- Not used if the expenditure of the materials and outside services are passed through to another university department
See (iv) for a detailed description.
- Used to avoid double-counting and overstating of expenditures on a university-wide basis
See (v) for a detailed description.
 General Commodities
61002 Miscellaneous Resale Merchandise
Miscellaneous Resale Merchandise
61004 Vending Machine Goods and Services
Vending Machine Goods and Services
61010 E-Book Textbooks
61011 New Textbooks
61012 Used Textbooks
61013 General Books and Publications
General Books and Publications
61020 Art Supplies
61022 Supplies - State Contract
Supplies for resale that were purchased through a state contract.
61023 Dental Supplies
61024 Student Issue
61030 Soft Goods
61032 Health and Personal Care Products
Health and Personal Care Products
61033 Wearing Apparel
61034 Gifts and Novelties
Gifts and Novelties
61035 Tapes, Compact Discs, - Pre-recorded
Tapes, Compact Discs, - Pre-recorded
61036 Tobacco Products
61040 Video Tape - Resale
Video Tape - Resale
61050 Computer Hardware
61051 Computer Software
61052 Computer Accessories
61055 Office Furniture and Equipment
Office Furniture and Equipment
61058 Photographic and Optical Goods
Expenditures for cameras, photographic supplies, and optical goods (telescopes, binoculars, etc.) for resale or redistribution.
61059 Rental Textbooks
61060 Rentals - Merchandise
Rentals - Merchandise
61070 Ceramics Goods/Supplies
61071 Jewelry Goods/Supplies
61072 Woodworking Goods/Supplies
61082 Postage for Resale
Postage for Resale
61085 Travel Tickets for Resale
Travel Tickets for Resale
61191 Purchase Return and Allowances - New Textbooks
Purchase Return and Allowances - New Textbooks
61192 Purchase Return and Allowances - Used Textbooks
Purchase Return and Allowances - Used Textbooks
61193 Purchase Return and Allowances - General Books
Purchase Return and Allowances - General Books
61194 Purchase Return and Allowances - Tapes,CDs
Purchase Return and Allowances - Tapes,CDs
61195 Purchase Return and Allowances - Other Merchandise
Purchase Return and Allowances - Other Merchandise
 Food Stuffs
Expenditures for fresh fruits, fruit juices and vegetables.
62002 Frozen Produce
Expenditures for frozen fruits, fruit juices and vegetables.
Expenditures for fresh and frozen beef, pork, mutton, lamb, poultry, fish, lunch meats and dried meats.
62004 Bakery Goods
Expenditures for breads, rolls, cookies, cakes, pies and ready-to-serve pastries.
62005 Cheese & Eggs
Expenditures for cheese products and eggs.
62006 Frozen Goods - Other
Expenditures for frozen foods other than frozen produce (see account code 62002
) and ice cream (see account code 62008
Expenditures for the following:
- Dried or dehydrated fruits and vegetables
- Beverages such as coffee, cocoa, tea, carbonated drinks and flavored drinks
- Fats and oils, including margarine
- Sugar, syrup, honey, and molasses
- Flour, yeast, and flour mixes -- including cake, bread, and muffin mixes
- Cereals and pastas
- Spices, flavorings, pickles, relishes and condiments -- including catsup, salad dressing, vinegar and pimentos
- Coconut, gelatin, peanut butter, crackers, nuts, ready-made sandwiches and other foodstuffs not included under another account code
62008 Milk & Ice Cream
Expenditures for milk products, including ice cream and butter. For margarine, use code 62007
62009 Snack & Candy
Expenditures for snack and candy packaged food items.
Expenditures for foods and supplies used in fountain products.
62011 Alcoholic Beverage
Expenditures for alcoholic beverages
62012 Fountain Drinks
 Agricultural-Related Resale
63001 Veterinary Biologicals
This account code covers the following expenditures:
- Expenditures for vaccines and other products used for prevention of disease in animals
- Expenditures for antibiotics, drugs, salves and other products used to treat animal diseases
- Expenditures for supplies used in surgery or surgical procedures
- Expenditures for supplies used in veterinary care.
Expenditures for the purchase of animals used for research purposes, including birds and reptiles. It also covers expenditures for feed and bedding materials for such animals. This code is not used for livestock purchases (see account code 40102
 General Services-Resale
64002 Miscellaneous Resale Services
Expenditures for the purchase of Services to be resold that are not otherwise classified.
 Other Resale Items
65199 Miscellaneous Resale Items
Expenditures for the purchase of items to be resold that are not otherwise classified.
 Utilities Cost for Redistribution
Utilities costs incurred by central facilities that are to be redistributed to campus departments.
66001 Electricity Cost for Redistribution
Electricity costs incurred by central facilities that are to be redistributed to campus departments.
66002 Pressurized Gas Cost for Redistrib
Pressureized gases costs incurred by central facilities that are to be redistributed to campus departments.
66003 Natural Gas Cost for Redistribution
Natural gas costs incurred by central facilities that are to be redistributed to campus departments.
66004 Steam Cost for Redistribution
Steam costs incurred by central facilities that are to be redistributed to campus departments.
66006 Fuel Oil Cost for Redistribution
Fuel oil costs incurred by central facilities that are to be redistributed to campus departments.
66009 Misc Util Cost for Redistribution
Miscellaneous utility costs incurred by central facilities that are to be redistributed to campus departments.
66010 Water Cost for Redistribution
Water costs incurred by central facilities that are to be redistributed to campus departments.
66012 Sewage Cost for Redistribution
Sewage costs incurred by central facilities that are to be redistributed to campus departments.
These account codes may be applicable to physical plant materials because the facilities service department will use the materials for projects in which it will receive revenue from other university departments. These account codes would likely NOT apply to landscaping supplies if the landscaping costs are centrally budgeted and not billed to other departments and the service department receives no revenue. In that case, landscaping supplies are a supplies expense, not merchandise for resale and redistribution.
(iv) These account codes are not used for pass-through expenditures to other epartments. The transaction to pass through the expenditure uses the same account code as the original account code for both the debit and the credit so that the expenditure is charged to the final department and nets to zero for the pass-through department. When merchandise for redistribution expenditures are redistributed, they are redistributed with a different account code.
(v) For example, if telecommunications service department acquires cell phone service and includes a mark-up when recharging the cell phone service to cover administrative expenses, telecommunications should use merchandise for resale account code to acquire the cell phone service and the departments should use a services and supplies account code when being charged the cell phone service. Having a separate account code for merchandise for resale and redistribution allows one to determine total amount spent for cell phones service by the university.