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Section 02.14: Account Codes -- Merchandise for Resale or Redistribution (60000-69999)

General

These account codes represent the direct cost of materials and outside services used by an auxiliary enterprise or service department to create products and services for which they receive revenue from external parties and university departments.

Merchandise for resale and redistribution account codes are:

[1] General Commodities

61002 Miscellaneous Resale Merchandise
Miscellaneous Resale Merchandise
61004 Vending Machine Goods and Services
Vending Machine Goods and Services
61010 E-Book Textbooks
E-Book Textbooks
61011 New Textbooks
New Textbooks
61012 Used Textbooks
Used Textbooks
61013 General Books and Publications
General Books and Publications
61020 Art Supplies
Art Supplies
61021 Supplies
Supplies
61022 Supplies - State Contract
Supplies for resale that were purchased through a state contract.
61023 Dental Supplies
Dental Supplies
61024 Student Issue
Student Issue
61025 Tools
Tools
61030 Soft Goods
Soft Goods
61031 Confections
Confections
61032 Health and Personal Care Products
Health and Personal Care Products
61033 Wearing Apparel
Wearing Apparel
61034 Gifts and Novelties
Gifts and Novelties
61035 Tapes, Compact Discs, - Pre-recorded
Tapes, Compact Discs, - Pre-recorded
61036 Tobacco Products
Tobacco Products
61040 Video Tape - Resale
Video Tape - Resale
61050 Computer Hardware
Computer Hardware
61051 Computer Software
Computer Software
61052 Computer Accessories
Computer Accessories
61053 Calculators
Calculators
61054 Electronics
Electronics
61055 Office Furniture and Equipment
Office Furniture and Equipment
61058 Photographic and Optical Goods
Expenditures for cameras, photographic supplies, and optical goods (telescopes, binoculars, etc.) for resale or redistribution.
61059 Rental Textbooks
Rental Textbooks
61060 Rentals - Merchandise
Rentals - Merchandise
61070 Ceramics Goods/Supplies
Ceramics Goods/Supplies
61071 Jewelry Goods/Supplies
Jewelry Goods/Supplies
61072 Woodworking Goods/Supplies
Woodworking Goods/Supplies
61082 Postage for Resale
Postage for Resale
61085 Travel Tickets for Resale
Travel Tickets for Resale
61191 Purchase Return and Allowances - New Textbooks
Purchase Return and Allowances - New Textbooks
61192 Purchase Return and Allowances - Used Textbooks
Purchase Return and Allowances - Used Textbooks
61193 Purchase Return and Allowances - General Books
Purchase Return and Allowances - General Books
61194 Purchase Return and Allowances - Tapes,CDs
Purchase Return and Allowances - Tapes,CDs
61195 Purchase Return and Allowances - Other Merchandise
Purchase Return and Allowances - Other Merchandise

[2] Food Stuffs

62001 Produce
Expenditures for fresh fruits, fruit juices and vegetables.
62002 Frozen Produce
Expenditures for frozen fruits, fruit juices and vegetables.
62003 Meats
Expenditures for fresh and frozen beef, pork, mutton, lamb, poultry, fish, lunch meats and dried meats.
62004 Bakery Goods
Expenditures for breads, rolls, cookies, cakes, pies and ready-to-serve pastries.
62005 Cheese & Eggs
Expenditures for cheese products and eggs.
62006 Frozen Goods - Other
Expenditures for frozen foods other than frozen produce (see account code 62002) and ice cream (see account code 62008).
62007 Grocery
Expenditures for the following:
62008 Milk & Ice Cream
Expenditures for milk products, including ice cream and butter. For margarine, use code 62007 (Grocery).
62009 Snack & Candy
Expenditures for snack and candy packaged food items.
62010 Beverage
Expenditures for foods and supplies used in fountain products.
62011 Alcoholic Beverage
Expenditures for alcoholic beverages
62012 Fountain Drinks
Fountain Drinks

[3] Agricultural-Related Resale

63001 Veterinary Biologicals
This account code covers the following expenditures:

63004 Animals
Expenditures for the purchase of animals used for research purposes, including birds and reptiles. It also covers expenditures for feed and bedding materials for such animals. This code is not used for livestock purchases (see account code 40102 (Livestock)).

[4] General Services-Resale

64002 Miscellaneous Resale Services
Expenditures for the purchase of Services to be resold that are not otherwise classified.

[5] Other Resale Items

65199 Miscellaneous Resale Items
Expenditures for the purchase of items to be resold that are not otherwise classified.

[6] Utilities Cost for Redistribution

Utilities costs incurred by central facilities that are to be redistributed to campus departments.

66001 Electricity Cost for Redistribution
Electricity costs incurred by central facilities that are to be redistributed to campus departments.
66002 Pressurized Gas Cost for Redistrib
Pressureized gases costs incurred by central facilities that are to be redistributed to campus departments.
66003 Natural Gas Cost for Redistribution
Natural gas costs incurred by central facilities that are to be redistributed to campus departments.
66004 Steam Cost for Redistribution
Steam costs incurred by central facilities that are to be redistributed to campus departments.
66006 Fuel Oil Cost for Redistribution
Fuel oil costs incurred by central facilities that are to be redistributed to campus departments.
66009 Misc Util Cost for Redistribution
Miscellaneous utility costs incurred by central facilities that are to be redistributed to campus departments.
66010 Water Cost for Redistribution
Water costs incurred by central facilities that are to be redistributed to campus departments.
66012 Sewage Cost for Redistribution
Sewage costs incurred by central facilities that are to be redistributed to campus departments.


(iii) These account codes may be applicable to physical plant materials because the facilities service department will use the materials for projects in which it will receive revenue from other university departments. These account codes would likely NOT apply to landscaping supplies if the landscaping costs are centrally budgeted and not billed to other departments and the service department receives no revenue. In that case, landscaping supplies are a supplies expense, not merchandise for resale and redistribution.

(iv) These account codes are not used for pass-through expenditures to other epartments. The transaction to pass through the expenditure uses the same account code as the original account code for both the debit and the credit so that the expenditure is charged to the final department and nets to zero for the pass-through department. When merchandise for redistribution expenditures are redistributed, they are redistributed with a different account code.

(v) For example, if telecommunications service department acquires cell phone service and includes a mark-up when recharging the cell phone service to cover administrative expenses, telecommunications should use merchandise for resale account code to acquire the cell phone service and the departments should use a services and supplies account code when being charged the cell phone service. Having a separate account code for merchandise for resale and redistribution allows one to determine total amount spent for cell phones service by the university.

Please report errors or other feedback to cd-a-r@lists.ous.edu

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