The CASHIER 2 receives payments in person and by mail in the form of cash, checks, and other negotiable instruments representing cash. Employees in this class issue receipts and allocate payments to the proper accounts. Employees in this class are expected to have a thorough knowledge of university and departmental payment policies and procedures.

DISTINGUISHING FEATURES

This is the second level of a two level series. This class is distinguished from the first level by the responsibility for a variety of accounts and a variety of types of payments. At this level there is a greater responsibility for the verification of amounts received and the correct allocation of monies received to appropriate accounts. Employees in this class may oversee the work of other employees.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed that may include one or a combination of the duties or tasks listed below.

1. Cash Fund Verification. Typical tasks: obtains previously counted cash from central cashier supply; counts and verifies beginning amount; at end of shift, counts cash, adds checks, balances accounts, and returns till money to central cashier.
2. Cashiering. Typical tasks: receives payments and applies payments to the appropriate account, coding with correct account number (e.g., tuition payments, accounts receivable payments, special fee payments, traffic citation payments); processes departmental deposits, assigning deposits to the correct accounts; makes change; processes credit card payments; cashes checks; sells miscellaneous items (e.g., stamps, bus passes, parking permits); processes merchandise returns and refunds; maintains daily records. Some employees in this class disburse funds through credit voucher requisitions, reimbursement claims, and financial aid checks.
3. Incoming Payments and Mail. Typical tasks: opens incoming mail; removes checks and verifies checks as acceptable for deposit; obtains authorization codes for credit card payments; prepares lists of checks for processing (e.g., groups, batches, totals, and assigns account numbers); writes receipts.
4. Miscellaneous. Typical tasks: employees in this class may perform some but not all of the following: provides customers with general information and directions; picks up mail; takes deposit to bank; files financial records; types various financial forms and records; answers telephone inquiries regarding accounts and payments; checking and restocking register supplies and restocking all forms used in cashiering.

RELATIONSHIPS WITH OTHERS

Employees in this class have daily in person contact with customers seeking to pay for goods and services and asking for explanations of payments and payment policies. Employees may interact with other department or university personnel such as buyers or parking officers.

SUPERVISION RECEIVED

Employees in this class receive general supervision from a service or business supervisor who reviews the work daily for accuracy, timely completion and conformance to university and departmental policy and procedures. Work is assigned verbally and in writing. Employees in this class use university rules and policies as guidelines in completing their work.

GENERAL INFORMATION

Positions are found in university business centers and departments (e.g., dining services, parking, bookstore, athletics, theater).

MINIMUM QUALIFICATIONS

• two years of cashiering experience exchanging money for purchases and making change.

The training or experience must have included operating a calculator or ten-key adding machine by touch, and using a computer and keyboard.

Some positions may require the capacity to be bonded.

Rev. 7/04