GENERAL DESCRIPTION OF CLASS

The MANAGEMENT ANALYST 1 conducts management studies in areas such as organizational design and staffing, operational systems and procedures work simplification; space utilization, records management and control, and budget preparation. Employees in this class also make recommendations for corrective action and management improvements to ensure efficient, cost-effective operations, and compliance with Federal, State, and agency regulations.

DISTINGUISHING FEATURES

This is the first of a three-level series. It is distinguished from the higher level by the nature of studies performed and the level of proficiency required. At this level, studies are generally characterized by analyses involving limited variables within an agency system or an area of technical specialization. Studies at this level are not multi-dimensional and, generally, do not require coordination with other management or operational systems. Employees at this level may function independently or as part of a study team.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below.

1. Systems Evaluation. Typical tasks: monitors and reviews current organizational, procedural, or operational systems for effectiveness, efficiency, and conformance to established guidelines; conducts work measurement, work simplification, and space utilization studies, interviews and observes operations to determine user requirements; reviews Federal, State, and agency laws, rules, regulations, and guidelines to assure compliance; researches historical, current, and projected data to identify problems and probable causes and areas where procedural or system changes are indicated; determines quality of existing system and benefits of alternatives; develops recommendations for improvement and/or corrective action to standardize or improve systems.
2. Implementation of Recommendations. Typical tasks: presents written or oral reports of findings, conclusions, and recommendations for corrective measures or operational improvements to management; processes requests for services such as printing or equipment, and coordinates procurement and distribution; assists with or directs activities of independent contractors/vendors; provides technical assistance and guidance to operational staff during implementation through staff training, information, and clarification in problem areas, writing instructions and guidelines; designs or revises forms, procedures, and manuals; monitors effectiveness and conducts follow-up appraisals of recommendations; modifies as necessary.
3. Budget Analysis. Typical tasks: assists in budget development process for assigned programs; develops and prepares budget reports, technical information, and statistical analyses to assist in budget administration and compliance; monitors program revenues/expenditures and reports on significant deviations; evaluates the impact of staffing/organizational changes or other management activities on budget allocations and recommends appropriate action.
4. Miscellaneous. Typical tasks: may conduct/coordinate special projects of a non recurring nature as requested; conducts regular or special reviews of industry development and considers possible agency application; participates, as assigned, in various committee and task work groups relating to agency problem solving activities.

RELATIONSHIPS WITH OTHERS

Employees in this class are in regular telephone and in-person contact with agency management and operational staff to discuss or conduct project activities; they contact users as needed to determine requirements and to resolve problems or provide information, clarification, and/or training. Employees periodically contact other State agency staff to exchange information and discuss project administration or Federal or State regulatory agencies to clarify laws, rules, and regulations. They also contact independent contractors/vendors as needed to obtain information, discuss or coordinate project activities.

SUPERVISION RECEIVED

Employees in this class receive general supervision from an Administrative Superior through meetings or progress reports and through evaluation of feedback from operational staff to assure that requirements are met. Project plans are reviewed for feasibility and timeliness and are monitored to assure progress. Work must comply with Federal and State laws, rules and regulations and agency policies and guidelines.

MINIMUM QUALIFICATIONS

• A Bachelor's degree in Industrial Engineering, Industrial Psychology, Public Administration, Business Administration, or a closely-related field; OR 
• Three year experience assisting or participating in planning and/or carrying out management improvement studies in at least one of the following areas: a) organizational analysis; b) systems and procedures analysis (manual or ADP); c) records management analysis; d) space utilization studies; e) work measurement or work simplification studies; f) cost benefit analysis; g) budget analysis; or h) other related efficiency research studies.

NOTE:  You must clearly describe in the "WORK HISTORY" section on your application, the methods used and type of studies performed in one or more of the listed areas a) through h).  (Supervisory or management assignments do not normally satisfy the specialized experience requirement for this classification unless they included responsibility for assisting or participating in planning and/or carrying out management improvement or program operations review studies.

In order to receive credit for a degree or courses in a closely related field, you must submit a photocopy of your college transcript.