GENERAL DESCRIPTION OF CLASS

The PROPERTY SPECIALIST 2 maintains and orders stock in a storeroom/warehouse operation, and purchases supplies and equipment with value up to an authorized limit.

DISTINGUISHING FEATURES

This is the second level of a three-level series. It is distinguished from the lower level by performance of fewer clerical duties and greater purchasing and inventory responsibilities. It is distinguished from the higher level by absence of responsibility for coordinating storeroom/warehouse daily operations and inventory control functions.

DUTIES AND RESPONSIBILITIES

Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below.

1. Purchasing. Typical tasks: fills out purchase orders, central stores orders, and requisitions for needed or requested items with value up to authorized limit; updates cost and price information on supplies; accepts bids from vendors on items, usually by telephone, following State purchasing rules and procedures; meets with vendors regarding procurement (e.g., product lines, availability of items, and price agreements); tracks missing shipments by contacting vendors and freight and transport companies.
2. Stores. Typical tasks: signs receipts for shipments of items delivered; submits receipts to Accounting Department for processing; checks items received against specifications, purchase orders, and invoices and inspects items for damage; places stock in an orderly fashion in a storeroom or warehouse; rotates stock items which have limited life spans; discards outdated stock; keeps storeroom/ warehouse clean and orderly; maintains inventory of forms and supplies on hand and reorders when appropriate; issues stores items to central staff and ships stores items to field offices; ensures locked security of stores items such as drugs, poisons, flammables, tools, ammunition; answers questions from staff such as stock availability and purchasing procedures; talks to vendors about order problems (e.g., missing items, errors in billing); may assemble new furniture and equipment, and perform minor repairs on existing furniture and equipment.
3. Inventory. Typical tasks: marks equipment and property with identification labels for inventory tracking; verifies existence and location of equipment and property by matching inventory identification numbers marked on items against inventory records; researches location of missing items by telephone contact with responsible staff or by physical search.

RELATIONSHIPS WITH OTHERS

Employees in this class are in regular contact by telephone or in person with agency staff in the process of issuing stores items, conducting inventories, and answering questions such as stock availability and purchasing procedures. Employees in this class are in regular contact by telephone or in person with the business/purchasing office on such items as inventory control, petty cash reimbursement, purchasing, and billings. Employees have regular telephone contact with vendors regarding purchasing of stores items, lost or missing items which have been ordered, and billing errors. Employees have regular contact with freight and transport companies regarding delivery of goods.

SUPERVISION RECEIVED

Employees in this class receive general supervision from a supervising property specialist, supervising accountant, or other administrative superior. Work is reviewed periodically for accuracy and efficiency. Work must comply with State Administrative Rules on purchasing and inventory control.

GENERAL INFORMATION

Positions are found in central and remote locations throughout State government (e.g., general government agencies, human or natural resource agencies, correctional, mental health, or higher education institutions, hospitals, etc.). They require the willingness to work within the environment associated with the position's location.

MINIMUM QUALIFICATIONS

• Experience performing stores and inventory work; and 
• training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods.