GENERAL DESCRIPTION OF CLASS

The PARTS SUPPLY SPECIALIST 2 coordinates daily operations in a section of a parts supply warehouse or may be responsible for a satellite parts supply area, including the procurement, issue, and stock maintenance of parts and supplies for automobiles, trucks, heavy equipment, and machinery.

DISTINGUISHING FEATURES

This is the second level of a three-level series. This class is distinguished from the lower level by having responsibility for coordination of daily parts supply and procurement activities. It is distinguished from the higher level by not having responsibility for specialty parts and supplies for heavy equipment and machinery repair.

DUTIES AND RESPONSIBILITIES

1. Stores. Typical tasks: performs and assigns work such as pulling parts and supplies, loading boxes or trucks, or cleaning the stockroom, to employees of the stockroom/warehouse; checks to assure parts and supply levels are adequate; reorders or purchases parts and supplies when necessary; determines space requirements for storage of incoming shipments of parts and supplies; insures security of all stores items through locks, observation, and effective record keeping procedures; checks and receipts parts and supplies and compares incoming parts shipments against specification and orders; checks for breakage, quantity, and back orders; identifies parts and supplies received with shipping lists and purchase orders; assigns stock numbers, marks and properly stores parts and supplies in bins or assigned locations; initiates new locations if area is not sufficient because of parts size or volume; inputs entries of incoming and outgoing parts or shipments in the computerized inventory control system or records data on inventory record; advises mechanics and field crews regarding identification, availability, and obtaining parts and supplies, or recognizing and substituting parts if original parts are not available.
2. Parts/Supplies Issue. Typical tasks: receives orders from mechanics and field crews for parts and supplies in person and by telephone, mail, or radio; issues parts and supplies in person or prepares parts and supplies for shipment; ships or delivers emergency orders for parts; responds to emergency needs at any time of the day, night, holidays, or weekends.

RELATIONSHIPS WITH OTHERS

Employees in this class are in regular contact by telephone, mail, radio, or in person with mechanics and field crews to receives orders for parts and supplies and to provide parts information. They are in occasional telephone and in person contact with vendors to order special parts or parts needed in an emergency situation.

SUPERVISION RECEIVED

Employees in this class receive general supervision from a parts supply supervisor who reviews work through daily observation and review of inventory reports and stock levels. Work must comply with Administrative Rules on supply operations procedures and policies, parts manuals and purchasing manuals.

GENERAL INFORMATION

Positions are found in central and remote locations throughout the state. They require the willingness to work within the environment associated with the position's location. They also require the willingness to perform manual labor involving stooping, bending, reaching, carrying and climbing ladders and the willingness to tolerate exhaust, fumes, dust, and noise.

MINIMUM QUALIFICATIONS

Ability to obtain a valid Oregon drivers license.