GENERAL DESCRIPTION OF CLASS
The PARTS SUPPLY SPECIALIST 3 specializes in a specific complex phase of the parts supply operation, (e.g. hydraulic,
electrical traffic control signal, sign, scientific, engineering. etc.) and coordinates or trains employees in
lower level classes in specialized parts.
DISTINGUISHING FEATURES
This is the third level of a three level series. Responsibility for the specialty parts and supplies needed
in heavy equipment, truck, and machinery repair and training lower-level employees in specialized parts and supply
identification and acquisition distinguish it from the lower level.
DUTIES AND RESPONSIBILITIES
The duties listed below are not inclusive but characteristic of the type and level of work associated with this
class. Individual positions may perform all or some combination of the duties listed below as well as other related
duties.
- Parts/Supplies. Locates specialized parts and equipment for heavy equipment, trucks, and machinery.
Approves and signs purchase orders for parts up to the purchasing limitations set by the Department of Administrative
Services. Advises mechanics and field crews about specialized parts and supplies. Orders repair or disposal of
pans.Coordinates parts and supply requests with field supervisors. Coordinates the receipt, storage, issue, and
inventory of specialized items such as electrical poles, traffic signal and signs, scientific instruments, safety
equipment, and engineering supplies. Guides, trains, and coordinates work of lower-level Pans Supply Specialists.
Receives orders from mechanics and field crews for specialty parts and supplies. When heavy equipment, truck, maintenance
machinery, and auxiliary equipment breaks down, supplies mechanics with all peripheral parts. May be responsible
for a satellite parts supply area, including the procurement, issue, and stock maintenance of parts and supplies
for automobiles, trucks, heavy equipment, and machinery.
- Stores. Checks adequacy of parts and supply levels. Reorders or purchases parts and supplies as necessary.
Figures out space requirements for storage of incoming shipments of parts and supplies. Assures security of stores
items through locks, observation, and effective record keeping procedures. Assigns pulling parts and supplies,
loading boxes or trucks, or cleaning the stockroom to employees of the stock room warehouse. Prioritizes order
requests and needs of field crews or mechanics for routine or emergency response by parts supply staff. Receives
parts and supplies shipments and compares to specifications, shipping lists and purchase orders. Checks for breakage,
quantity, and back orders. Assigns stock numbers, marks, and stores parts and supplies in bins or assigned locations.
Sets up new locations as needed. Data enters incoming and outgoing parts or shipments in a computerized inventory
control system or records data on inventory records. Tells mechanics and field crews of parts and supplies availability.
Substitutes parts if original parts are not available.
RELATIONSHIPS WITH OTHERS
The Parts Supply Specialist 3 has regular telephone, mail, radio, or in-person contact with mechanics and field
crews to receive orders for parts and supplies and to provide technical parts information. There is regular telephone
and in-person contact with vendors to order special parts or parts needed in an emergency.
SUPERVISION RECEIVED
Parts Supply Specialist 3 work under limited technical supervision from Parts Supply Supervisor. Policies and
procedures, and State purchasing regulations and comply with Administrative Rules on supply operations guide the
work.
GENERAL INFORMATION
Positions require manual labor including stooping, bending, reaching, carrying, and climbing ladders and lifting
up to 65 pounds. There is exposure to exhaust, fumes, dust and noise. May be required to deliver emergency parts
at night or on holidays or weekends.
MINIMUM QUALIFICATIONS
A valid Oregon drivers license.
