GENERAL DESCRIPTION OF CLASS

The UNIVERSITY DEVELOPMENT PROJECT COORDINATOR 1 participates in the arrangement and coordination of promotional programs designed to raise private funds and increase volunteer support for the development of agency facilities and projects.

DISTINGUISHED FEATURES

This is the first level of a two-level series and is distinguished from the higher level by a lesser degree of responsibility for developing promotional programs, developing policies and procedures for the projects, and directing the implementation of the projects.

DUTIES AND RESPONSIBILITIES

1. Fund Raising.  Typical tasks:  coordinates a project within a fund raising program (e.g., direct mail solicitation, senior challenge program); plans an activity in support of a major fund raising program (e.g., a reception, a tour, an informational lecture); contacts past and potential donors by mail, phone and in person to encourage donations and solicit support; acknowledges gifts and follows up contributions with appropriate response (e.g., phone, letter or personal visit); continues contacts with potential and current contributors (e.g., student groups, alumni, business and corporation representatives) in order to increase the likelihood of support; may travel within and outside the state to establish contacts and maintain relationships with prospective and current donors; researches private sector fund raising sources for potential contributors, gift solicitations, and ideas; designs research methods and systems for maintaining and categorizing information concerning contributors.
2. Public Relations.  Typical tasks:  answers questions about fund raising projects from alumni and potential contributors; meets with administrative and academic trustees, volunteers, and staff to discuss fund raising policies and objectives; regularly contacts interested parties to maintain relationships and interest in the institution and its projects; delivers fund raising presentations to interested groups; answers media inquiries and prepares press releases; prepares informational brochures and newsletters designed to increase awareness and knowledge of fund raising activities.
3. Volunteer Organization.  Typical tasks:  recruits student, alumni and other volunteers for fund raising activities and events by mail and in person; gives talks to student and citizen groups to inform them of funding activities and solicit volunteer support; organizes volunteer committees aiding them in planning activities (e.g., correspondence, marketing advice); trains volunteers in proper solicitation methods; motivates volunteers through meetings, talks, and reports.
4. Miscellaneous.  Typical tasks:  serves as a resource to staff and writes grant proposals; contributes fund raising information to agency publications; writes direct mail letters and promotional materials.

RELATIONSHIPS WITH OTHERS

Employees in this class have daily contact, by phone and in person, with alumni, volunteers, and trustees in order to discuss fund raising activities and solicit support. There is occasional telephone and personal contact with business and community leaders to solicit support and donations for projects and fund raisers. Telephone and personal contact with faculty staff and administration takes place weekly to exchange information and answer questions regarding funding activities.

SUPERVISION RECEIVED

Employees in this class receive general supervision from a supervising fund development representative or other administrative superior who assigns work in the form of projects to be developed or tasks to be accomplished. Work is reviewed for conformance to policy and procedure through informal observation and occasional staff meetings to discuss specific projects and activities. Employees in this class use tax laws relating to charitable contributions, governmental regulations regarding grants and charitable foundations and Administrative Rules and procedures as guidelines in performing funding developing activities.

GENERAL INFORMATION

Positions are found in central and remote locations throughout State government (e.g., general government agencies, human or natural resource agencies, correctional, mental health, or higher education institutions, hospitals, etc.). They require the willingness to work within the environment associated with the position's location. They require the willingness to travel throughout the State, and occasionally out-of-state, including over night stays. They require the willingness to work extended hours, including weekends, during critical fund raising drives.

MINIMUM QUALIFICATIONS

• Two years of experience in Public Relations or related work. One year of this experience must have included the development and implementation of fund-raising or donor-cultivation events; AND
• A Bachelor's degree or three more years of relevant experience.