GENERAL DESCRIPTION OF CLASS

The UNIVERSITY DEVELOPMENT PROJECT COORDINATOR 2 develops promotional programs designed to raise private funds and increase volunteer support for the development of agency facilities and projects. This includes developing the university strategy for soliciting funds for the various projects; identifying prospective donors appropriate for each project; developing policies and procedures for the project; soliciting and cultivating prospects; and directing the implementation of the project.

DISTINGUISHING FEATURES

This is the second level of a two-level series and is distinguished from the lower level by having responsibility for developing promotional programs, developing policies and procedures for the projects, and directing the implementation of the projects.

DUTIES AND RESPONSIBILITIES

Employees in these positions make decisions as to how to most effectively solicit funds from individuals, corporations, and foundations for the development of university facilities and projects.

Allocation of positions to this class will depend on the total work performed which may include one or a combination of the duties or tasks listed below.

1. Project Development. Typical tasks: develops program strategy for soliciting funds tailored to specific projects; writes proposal requesting a grant or equipment donation; analyzes information on goals, interests, financial status, and charitable giving habits of individuals, corporations, and private foundations to determine which prospects should be considered for cultivation for each project; develops a cultivation plan (establish contact, develop and maintain productive relationships) to involve individuals, corporations, and foundations; develops policies and procedures to be followed by university fund-raisers for solicitation on behalf of the university; advises and assists university college and unit fund-raisers in formulating plans to solicit donors; provides them with donor prospect information; develops incentive programs to recognize and cultivate donors (i.e. design recognition events, write letters on behalf of the university president); identifies appropriate opportunities to involve university administrators in cultivation and solicitation activities; develops briefing materials and reports for the university administrators on corporations, foundations, and individuals; analyzes fund-raising programs and recommends changes based on interests, operations, economic development, and public response.
2. Project Implementation. Typical tasks: designs and implements a system for determining which prospects target and how much to request from each prospect for a specific project; participates in and oversees the cultivation and solicitation of prospects; oversees the entry of prospect donor information into the computer system; establishes and manages a prospect clearance system to maximize fund-raising potential and minimize simultaneous solicitations by different campus entities; creates, coordinates, and oversees donor recognition programs; directs the implementation of the direct mail fund-raising program.
3. Volunteer Organization. Typical tasks: recruits corporate executives, alumni, students, and other individuals for fund-raising committees, activities, and events; chairs committee comprised of corporate and foundation executives to work with university administrators in obtaining gifts and grants; trains volunteers in effective solicitation techniques; motivates volunteer participation through meetings, talks, and reports.

The employees of this classification routinely make decisions which have direct affect on the amount of funding obtained for the development of facilities and projects at the agency. University fund-raising directly affects statewide, national and international education, research and service efforts of the institution.

RELATIONSHIPS WITH OTHERS

Employees in this class have weekly contact with university fund-raisers, administrators, and faculty to plan fund-raising activities, to develop cultivation plans, to discuss donor visits, and to coordinate events and solicitations. Employees have weekly contact with corporate and foundation executives and individual donor prospects to develop and maintain productive relationships and solicit funds. Employees have regular contact with other university departments, alumni, and volunteers to coordinate a fund-raising event, implement a fund-raising project, and answer questions.

SUPERVISION RECEIVED

Employees in this class receive general supervision from an administrative superior who assigns projects to be developed. Work is reviewed for conformance to policy and procedure through informal observation and occasional staff meetings to discuss specific projects and activities. Employees in this class use tax laws relating to charitable contributions as guidelines to conduct fund-raising activities.

GENERAL INFORMATION

Positions are located in development departments which direct the fund-raising activities on college and university campuses throughout the State of Oregon. They require the willingness to travel throughout the state and occasionally out-of-state, including overnight stays. They require the willingness to work extended hours, including weekends, during critical fund-raising drives.

MINIMUM QUALIFICATIONS